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How to Boost Productivity with Workflow Automation Tools

Productivity 6 Mins Read

Automation is the latest (much needed) business trend.

Businesses have way too many time-consuming, repetitive processes to deal with.

Research suggests that most workers waste approximately an hour of their workday due to outdated technologies.

Almost 25% of the workforce feels that a large part of their day is wasted in performing repetitive tasks that can be easily automated or performed by AI.

Implementing automated workflows is the BEST way to save resources spent on these manual, repetitive processes.

The outcome: reduced operating costs and time saved.

Workflow Automation tools are flooding the market.

Different tools serve a variety of business needs.

However, mobile friendly software is what is needed for frontline and deskless workers.

This blog talks about workflow automation tools and how they can help your organization boost productivity and enhance ROI.

It also emphasizes on automated workflows specifically for frontline workers.

If your business is looking for a mobile friendly automation tool for your frontline or remote workers, consider signing up for a quick DEMO here!

What is Workflow Automation?

Workflow automation is a digital technology that transforms many business processes into automated ones.

The shift from manual processes to automated digitized ones removes or reduces the need for human involvement.

Examples of some repetitive tasks that are automized are: shift rosters, approvals, applications, leave, and so on.

Workflow automation tools also help businesses go paperless.

Going paperless means digitizing manual paper-based processes.

This saves costs and time involved in tedious, repetitive manual work.

Employees can use their time in doing more productive work.

Automation tools connect business services to SaaS applications to streamline workflows.

Many processes that need human effort can be automated using these tools.

Automation software can be customized to suit specific business needs.

For example, automating IT approvals, HR processes, task management, operations, and so on.

In a nutshell, these tools serve to free up time and energy of workers by automating routine tasks. 

This in turn increases productivity, saves costs and improves job satisfaction too.

Benefits of Workflow Automation Technology

Creating a solid case for workflow automation is easy.

We’ve already mentioned the various benefits of this innovation.

However, here are a few more “facts” that will convince you that this technology is a must have for business growth in any industry.

Essentially 60% of employees’ time is wasted doing repetitive, manual tasks.

This time loss translates to productivity and energy loss, leading to depletion in motivation as well.

Business growth is nothing but a continuous optimization of processes.

As stated earlier, the key benefits of automating workflows are – time and cost savings; reduced error as manual processes are eliminated; and better productivity and bottom-lines; scalability and reduced turnover.

Let’s see how automation tools effect these positive changes at your workplace.
By digitizing routine manual tasks, you save time.

Human involvement in these tasks is almost eliminated.

Employee time can be utilized on doing more productive work.

Cost savings are a result of reduced paper use, time savings and improved process efficiency.

Automation also ensures process compliance which leads to cost savings.

Reduced manual error is a result of digitization as well as automation of processes.
Data integrity, accuracy and savings are an additional benefit.

Automation solutions are capable of integrating a variety of business processes.

How to Boost Productivity using Workflow Automation Software

We’ve already established that by using automation technology, tedious, time consuming routine tasks can be converted to automated workflows, saving your business precious time, and improving productivity.

Deskless workers need automation tools to ease their work loads.
Let’s investigate a few ways in which automation software boosts productivity of a frontline workforce.

1. Task Management

Workflow automation tools help you create task lists for better process compliance.

These automated task creation processes also send notifications to respective workers.

This way, everyone is updated about the tasks they need to perform.

Supervisors also find it easy to delegate and keep track of progress and bottlenecks if any.

Businesses save time and costs by eliminating need for manually checking in on everyone.

With Groupe.io’s mobile friendly interface, you can also attach digital checklists and other documents.

This ensures that tasks are carried out to perfection.

The software also lets you schedule and automate tasks on a daily, weekly and monthly basis.

You can also set priorities and deadlines for tasks.
2. Digital Checklists

To-do lists are a much-needed productivity tool for frontline workers.

Paper based checklists are cumbersome.

They are error prone and time consuming.

Real time supervision is difficult with manual checklists.

Digitization is the key.

Digital checklists can be customized and distributed to different teams, shifts and roles.

Track progress, assign tasks and ensure process compliance.


3. Document Management

Handling scores of paper based documents is a task.

Going paperless with workflow automation software is the solution.

Documents can be digitized and managed using these automation tools.

It helps to use automated workflows for document management.


This way documents can be transferred to different cloud based document management software based on the requirement.



4. Approvals

Manual leave approvals take time to process.

Automation simplifies these processes.

Approvals are easy to complete through workflow automation software.

Imagine emailing leave requests and waiting indefinitely to get them approved by managers.

Approvals get automatically sent out to HR and IT teams through these platforms.

The digital revolution of workplaces is gaining momentum across the globe.

Corporations are spending billions on new technology to upgrade to the future of work.

Most new technologies are focussed on onboarding remote workers.

But tools for frontline workers and deskless workers are the need of the hour.

Groupe.io as a Workflow Automation Tool

Groupe.io is a mobile-first employee app with workflow automation as an inbuilt feature.

It lets you digitize your processes in days.

If you want to know how Groupe.io can help you automate your workflows, write to us at info@groupe.io or schedule a DEMO today!


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